Minutes of Ordinary Council Meeting

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MINUTES

Ordinary Meeting of Council
HELD AT THE

COUNCIL CHAMBERS, CIVIC CENTRE,

45 PRINCES HIGHWAY, WERRIBEE

ON Monday 25 July 2016

The meeting commenced at 7.00 pm.

PRESENT: Cr Adele Hegedich (Chairperson)

Cr Peter Maynard

Cr Bob Fairclough

Cr Marie Brittan

Cr Glenn Goodfellow

Cr Gautam Gupta

Cr John Gibbons

Cr Intaj Khan

Cr Michele Wharrie

IN ATTENDANCE: Kelly Grigsby Chief Executive Officer

Peter McKinnon A/Director City Economy, Innovation & Liveability

Stephen Thorpe Director City Operations

Rhonda Rathjen A/Director City Life

Steven Lambert Director City Transformation

Bill Forrest Director Advocacy

Emily Keogh Manager Council & Community Relations

Nicole Battle Coordinator City Engagement & Governance

Sandra Noonan Governance Officer

1. OPENING PRAYER & WELCOME

The Mayor, Cr Hegedich, welcomed all in attendance to the meeting.

2. APOLOGIES & REQUESTS FOR LEAVE

MOTION:

CRS BOB FAIRCLOUGH / Intaj Khan

That apologies be accepted from Cr Heather Marcus and Cr Peter Gibbons.

(CARRIED)

3. DECLARATION BY COUNCILLORS OF DISCLOSURE OF CONFLICT OF INTEREST/CONFLICTING PERSONAL INTEREST IN ANY ITEM OF THE AGENDA

NIL.

4. CONFIRMATION OF MINUTES OF PREVIOUS MEETING

MOTION:

CRS Peter Maynard / Marie Brittan

That the minutes of the Ordinary Council Meeting held on Monday, 27 June 2016, as prepared and circulated, be confirmed.

(CARRIED)

5. Deputations and Presentations

YOUNG VICTORIAN OF THE YEAR - KHURRAM KHAN

The Mayor, Cr Adele Hegedich introduced Khurram Khan to the meeting. Khurram was Wyndham’s Young Achiever of the Year in 2015 and has been awarded the 2016 Young Victorian of the Year at the Victoria Day Council Awards held in July.

The Mayor read through a list of activities that Khurram has been involved in which includes volunteering with:

· Embrace Education to tutor science subjects to VCE students;

· St. Vincent de Paul Society (Werribee);

· Amnesty International as a green writer;

· New Hope Foundation as an event organiser and panellist;

· Red Cross.

In addition to the above, Khurram’s activities extend to being;

· a coordinator for the Sudanese Australian Integrated Learning program Wyndham campus, where he voluntarily manages and tutors young Sudanese and African students;

· an active member of the Hoppers Crossing Rotary Club, helping out with community projects and designing the Rotary Young Leaders Award;

· a member of the Pakistani Society, Youth Climate Coalition;

· youth representative of Celebrate Living History where he manages promotions and interviews of senior citizens; and

· a delegate on several Model United Nations from 2010-2014, most recently promoted as the Director of Marketing and Sponsorship.

In 2014, Khurram received the Victorian Premier’s New Resident Volunteer of the Year Award, and is an Associate Fellow of the Royal Commonwealth Society. In 2015, he was the assistant chair at the Australian World Health Organisation conference.

Khurram has been able to inspire Wyndham’s young people by providing presentations at the Wyndham Youth Forum, Wyndham Youth Plan Consultation and the Wyndham Young Achiever of the Year celebration. He has received a Leaders and Communities Award from University of Melbourne, a Gold Standard Award from Duke of Edinburgh, and an Outstanding Cambridge Young Learners Award from the University of Cambridge.

Before leaving Pakistan for Australia, Khurram volunteered at the Sindh Institute of Urology and Transplantation, Darul Sukoon school for special children, and was president of the Outreach Society where he helped to found eight projects, including a scholarship program for disadvantaged children in Pakistan which still runs today.

The Mayor said that Khurram is indeed a great example of young people in Wyndham giving back to the community and invited him to the podium.

Khurram thanked the Mayor and Councillors for having him at the meeting and said as a young person, as a young Australian, as a young Wyndham resident, he is proud to bring back to our city an award that recognises our potential.

“Our young people’s stamina and volunteerism, altruism that is based in our culture, in our genes in reality. As a young Rotarian, I learned that the best way to move forward is to motivate others. As a person as a volunteer I learned that the only way we can move forward is by being generous and being helpful to others. As a student, I learned that a true education is helping others and the key word which will always stay in my heart is ‘helping’. To give a service above self, to help others, to motiviate others and to, inspire others to move forward and more than that, to help young people who are from different backgrounds with diversity and a lot of love for Australia to move ahead for a better future.

Today it is a pleasure and honour for me to present this separation tree which is representative of Victoria’s separation from New South Wales in 1850 where the Governor General gave his presentation and said ‘…today Victoria is separate from New South Wales..’ and we are all proud of it. As Australians we should remember the spirit of volunteerism that we treasure and the only way of having a better future is moving ahead with things that make us community different. Remember again, the only way you can give back to your community is by giving back only, with the smallest thing as a smile.”

Before ending his speech Khurram encouraged everyone at the meeting to give back by smiling and to appreciate every effort being done by anyone inside and outside of this community to achieve what we have now.

The Mayor thanked Khurram for the sapling saying that Council is honoured to receive the gift and again congratulated Khurram on his achievements.

SALTWATER COMMUNITY CENTRE

The Mayor advised that it was with great pride that she presents two awards received by Council for the recently opened Saltwater Community Centre.

Wyndham City Council’s Saltwater Community Centre, located in Point Cook, has set a new benchmark for Council’s community centres.

Its innovation includes art integrated into the fabric of the building, cutting edge sustainable features and new design approaches which achieve a warm, inviting and flexible space to truly meet the needs of the local community.

Saltwater Community Centre was nominated by Croxon & Ramsay Architects for three awards through the Australian Institute of Architectural Awards program. At the 2016 Victorian Architecture Awards Annual Presentation Dinner on 24 June, it was announced that Saltwater Community Centre was successful in two of these categories.

Firstly it won the prestigious Melbourne Prize. The Melbourne Prize is awarded for projects that have made a significant and unique contribution to the city of Melbourne. Projects were required to show a level of significance, innovation and expression that make a substantial contribution to Melbourne's cultural, civic and communal realms, and are likely to do so for decades to come.

Secondly, Saltwater won the Sustainable Architecture prize. This category recognises projects which not only excel as architecture, but also display innovation and excellence in terms of environmental sustainability.

Some of the sustainable features of Saltwater Community Centre include wind turbines to harvest wind energy and convert to power and a thermal labyrinth constructed beneath the Community Amphitheatre.

Winning these awards is a fantastic achievement for Council.

The Mayor congratuled Croxon Ramsay Architects together with all Council officers and stakeholders involved in the project.

ADVOCACY

The Mayor thanked Director Advocacy, Bill Forrest, for his achievements including the 'Fix the Rec’ campaign and ‘Get Wyndham Moving’ campaign that have returned great results for our City. Bill is leaving Wyndham City Council to pursue other interests.

6. OFFICERS’ REPORTS (incorporating questions with notice)

6.1 Petitions

6.1.1 Petition: Leasing of land at 29-31 Windorah Drive, Point Cook for a mobile phone tower 8

6.2 Strategic Reports

NIL.

6.3 Policy/Advocacy

6.3.1 Victoria's Climate Change Pledge - TAKE2 10

6.4 Strategic & Town Planning

6.4.1 Planning Permit Application - Use and Development of a Primary School (Stage 1) at Lot 2, 855 Aviation Road, Werribee South 15

6.5 Other Reports

6.5.1 Councillor Expense Report - November 2015 to April 2016 53

6.5.2 Quarterly Service Report - Neighbourhood Hubs - April to June 2016 57

6.5.3 Quarterly Service Report - Library Services - April to June 2016 63

6.5.4 Assembly of Councillors - June 2016 73

6.5.5 Status of Reports returning to Council 77

7. Notices of Motion

Nil.

8. Council Seal

NIL.

9. Contract Summary

9.1 Infrastructure Contract Report Summary 79

10. QUESTIONS WITH NOTICE FROM PUBLIC GALLERY 82

11. COUNCILLOR DELEGATES REPORTS

11.1 Councillor Delegates Reports 86

12. URGENT BUSINESS

NIL.

13. CONFIDENTIAL BUSINESS

13.1 any matter which Council considers prejudicial to Council or any person 90

13.2 any matter which Council considers prejudicial to Council or any person 90

13.3 contractual matters 90

14. CLOSE OF MEETING 90

Policy/Advocacy

Ordinary Council Meeting

Monday, 25 July 2016

File No: -

Item No: 6.3.1

Acting Director City Economy, Innovation & Liveability - Peter McKinnon

Victoria's Climate Change Pledge - TAKE2

Summary

The Victorian Government has committed to legislating a long-term target for Victoria of net zero greenhouse gas emissions by 2050. To begin making progress towards this target, the State Government has established a program of voluntary climate change pledges for individuals and organisations. The pledge program aims to identify existing and future commitments to reducing greenhouse emissions and is named TAKE2.

TAKE2 is open to all Victorians; state and local governments, businesses, councils, community groups, educational organisations and individuals who want to be part of Victoria’s action on climate change. State Government departments will be required to make a pledge to reduce operational emissions. The pledge is voluntary for all other groups including local government.

This report seeks Council endorsement for Wyndham to sign up to TAKE2 and make a public pledge. Council would initially make a universal Step 1 pledge: “Working together, we pledge to play our part and take action on climate change for Victoria, our country and our planet for Victoria’s Leadership on Climate Change”.

Subsequently, Wyndham would be expected to take Step 2 and pledge specific voluntary greenhouse saving measures that will inform Victoria’s state-wide interim emissions reduction target for 2020.

Pledging to TAKE2 is in strong alignment with Council’s adopted Environment and Sustainability Strategy 2016-2040 (the Strategy). The Strategy places action on climate change under the theme of “Council Leadership” with targets on greenhouse gas reduction for Council and RDF landfill operations that would meet the detailed pledge requirements. Wyndham would also be able to withdraw from the pledge at any time if there is a change in alignment with Council policy.

The detailed pledge and Council’s commitment would be made public as part of the official TAKE2 launch in August 2016. Council would be able to promote its partnership in TAKE2 and raise awareness of our Strategy goals and vision.

Attachments

Nil

Officers’ Declaration of Interests

Under Section 80C of the Local Government Act 1989 (as amended), officers providing advice

to Council must disclose any interests, including the type of interest.

Acting Director City Economy, Innovation & Liveability - Peter McKinnon

In providing this advice as the Director, I have no disclosable interests in this report.

Acting Manager Environment & Water - Marc Cassanet

In providing this advice as the Manager and Author, I have no disclosable interests in this report.

Key Issues

· The Victorian government has established a new voluntary pledge system, TAKE2, for organisations to commit to action on climate change.

· Council’s adopted Environment & Sustainability Strategy 2016-2040.

RECOMMENDATION

That Council

1. Authorise the Manager Environment and Water to make a public online TAKE2 pledge: “Working together, we pledge to play our part and take action on climate change for Victoria, our country and our planet” specifically “for Victoria’s Leadership on Climate Change” on behalf of Wyndham City Council.

2. Authorise a subsequent Step 2 pledge to include Wyndham’s greenhouse gas saving commitments for Council operations and the RDF, in accordance with adopted targets of the Environment and Sustainability Strategy 2016-2040.

MOTION

CRS Bob Fairclough / Michele Wharrie

That Council

(CARRIED)

1. Background

The Victorian Government has committed to legislating a long-term target for Victoria of net zero greenhouse gas emissions by 2050. This was a key recommendation of the Independent Review of the Climate Change Act 2010.

The Victorian Government has introduced TAKE2 - a multi-sector pledging program to reduce emissions, help set Victoria on the path to achieving the 2050 target and set an interim target for 2020. This pledge program is also a recommendation of the Climate Change Act review and is run by Sustainability Victoria, see: www.take2.vic.gov.au.

In May 2016, Council adopted the Environment & Sustainability Strategy 2016-2040 which includes Council’s committed targets for reducing greenhouse emissions by 2020 and 2040. Greenhouse reduction targets were set for Council operations, the RDF and for the municipality as a whole (including residents and business).

2. Discussion

TAKE2 is a voluntary process by which the State Government is seeking to establish a 2020 greenhouse emissions reduction target for Victoria, as the first step towards zero net emissions by 2050. By identifying pledges from organisations and individuals, the government will establish likely voluntary savings that can inform the state wide targets.

The pledge process contains two steps:

Step 1: Take the universal pledge: Working together, we pledge to play our part and take action on climate change for Victoria, our country and our planet by signing up.

Step 2: In August 2016 share the actions Council are taking to help meet Victoria's universal pledge and reduce greenhouse emissions.

Step 1: Universal Pledge

The universal pledge includes a number of preset options as the reason for the pledge. It is proposed that Council select the option “for Victoria’s Leadership on Climate Change”, which aligns with Council policy and the placement of greenhouse targets within the Council Leadership theme of the Environment & Sustainability Strategy.

Step 2: Council Specific Pledge

In August 2016, the pledge would be updated with Council’s specific commitments to reducing greenhouse emissions that would contribute towards a 2020 statewide emissions reduction target. At this point the pledge would be made public and promoted.

Council targets in the Environment & Sustainability Strategy provide clear commitments towards greenhouse emissions reduction by 2020 and can be easily translated into a TAKE 2 pledge, as listed below.

Theme/Topic	2020 Targets	2040 Targets
Council Leadership 3.1 Greenhouse Gas and Air Pollution Reduction	· Reduce Council’s corporate greenhouse emissions (CO₂ eq.) by 12% below a 2014/2015 baseline, excluding the RDF. · 85% of Council’s fleet cars and utes will be 4 cylinder engine capacity · 80% of Council’s passenger vehicles will be powered by a source other than diesel including a review of diesel vehicle air quality emissions.	· Reduce Council’s greenhouse emissions (CO2 eq.) by 95%. · Wyndham will be carbon neutral for corporate greenhouse emissions, as defined by the National Carbon Offset scheme, through the purchase of local offsets (excluding the RDF). · 95% of Council’s cars and utes will meet best practice emission standards. · At least 40% of passenger fleet vehicles will use a carbon neutral power source.
Sustainable City 1.2 Refuse Disposal Facility (RDF)	· 75% of landfill gas generated at the RDF is captured for renewable energy generation and flaring.	· Waste pre-sorting technology and/or other feasible alternative waste treatment technologies maximising resource/energy recovery established at the RDF.

Theme/Topic

2020 Targets

2040 Targets

Council Leadership

3.1 Greenhouse Gas and Air Pollution Reduction

· Reduce Council’s corporate greenhouse emissions (CO₂ eq.) by 12% below a 2014/2015 baseline, excluding the RDF.

· 85% of Council’s fleet cars and utes will be 4 cylinder engine capacity

· 80% of Council’s passenger vehicles will be powered by a source other than diesel including a review of diesel vehicle air quality emissions.

· Reduce Council’s greenhouse emissions (CO2 eq.) by 95%.

· Wyndham will be carbon neutral for corporate greenhouse emissions, as defined by the National Carbon Offset scheme, through the purchase of local offsets (excluding the RDF).

· 95% of Council’s cars and utes will meet best practice emission standards.

· At least 40% of passenger fleet vehicles will use a carbon neutral power source.

Sustainable City

1.2 Refuse Disposal Facility (RDF)

· 75% of landfill gas generated at the RDF is captured for renewable energy generation and flaring.

· Waste pre-sorting technology and/or other feasible alternative waste treatment technologies maximising resource/energy recovery established at the RDF.

Sector Pledges

The Victorian Government will also make pledges to reduce emissions across a number of key sectors including energy, agriculture, transport and waste management. These State pledges have yet to be developed.

By pledging our RDF greenhouse reduction targets Council will be able to demonstrate its commitment to reducing emissions from our corporate emissions. Of more regional significance, Council will also be able to demonstrate leadership in the Waste sector and may be able to seek future funding or partnerships with the State Government to contribute towards the sector pledge.

TAKE2 Terms of Use

· Wyndham’s pledge will be listed on the TAKE2 Website only after verification with the authorised representative submitting the pledge.

· Participation in the TAKE2 Program is voluntary, however, it is expected that all pledges and the choice of actions are made in good faith and that Council will follow through on the pledge. TAKE2 reserves the right to remove organisations from the TAKE2 Program if they have not updated their chosen actions within 12 months of their estimated completion date.

· Once Council has registered a pledge, we can acknowledge participation in TAKE2 in public communications and use the TAKE2 logo (when available).

· Council can withdraw from the pledge at any time if it ceases to align with Council policy.

Options and Benefits

TAKE2 poses no risk to Council provided the commitment remains focused on existing policy to reduce greenhouse gas emissions from Council operations and the RDF under the Environment and Sustainability Strategy 2016-2040.

It is not proposed for Council to include Strategy community greenhouse reduction targets in the pledge, as these are not entirely within Council’s control to achieve and are likely to rely on partnerships with others.

When making the detailed Step 2 pledge Wyndham would advise that Council may require external funding in order to achieve our targets. In this way we would ensure that by making the pledge we are not excluded from future grant funding opportunities in this area.

The TAKE2 program provides a good opportunity to promote the Environment and Sustainability Strategy and actions Council is already taking to achieve our targets. Other councils such as Hobsons Bay City Council have already taken the universal pledge.

3. City Plan

4.1 Natural - To ensure the natural assets and biodiversity of Wyndham are protected and managed in a sustainable manner so they can be enjoyed now and by future generations.

4. Wyndham 2040 Vision

TAKE2 aligns with Wyndham 2040 and the associated Environment & Sustainability Strategy 2016-2040.

· Places and Spaces:

o Contributes towards the vision: Our natural environment will be respected, preserved and protected.

o Contributes towards the action: build a greater understanding of the impacts of climate change and increased capacity to respond.

5. Council Policy

The TAKE2 Pledge would be used to publicly commit to targets within Councils’ adopted Environment & Sustainability Strategy 2016-2040.

6. Financial Implications

There is no cost involved with a TAKE2 Pledge. It’s expected that a public pledge could support future grant funding applications.

7. Social Implications

Wyndham will be able to promote its involvement with the State wide program and connect with community groups and residents who make their own pledge.

8. Environmental Implications

The TAKE2 Pledge would be used to publicly commit to targets within Councils’ adopted Environment & Sustainability Strategy 2016-2040. The Pledge program will help raise awareness and increase commitments to avoiding dangerous climate change.

9. Community Consultation

The Pledge would reflect Councils existing Strategy commitments that were adopted after public consultation in February 2016.

Strategic & Town Planning

Ordinary Council Meeting

Monday, 25 July 2016

File No: WYP9028/16

Item No: 6.4.1

Director City Operations - Stephen Thorpe

Planning Permit Application - Use and Development of a Primary School (Stage 1) at Lot 2, 855 Aviation Road, Werribee South

Summary

Council has received a planning permit application for the use and development of land for the purpose of a primary school (Stage 1), at Lot 2, 855 Aviation Road, Werribee South.

Notice of the application was provided and 2 objections were received, along with approximately 506 letters of support.

The application was presented to Council’s Town Planning Forum on 11 July 2016.

Following a detailed review of the proposal against the Wyndham Planning Scheme, it is recommended that Council refuse the application. Whilst it is recognised that there is significant merit in the proposal, being a site currently used for agriculture, within the Intensive Agricultural Precinct of Werribee South’s Green Wedge Zone, the site location is inappropriate for the proposed development.

Attachments

1.	Masterplan Report
2.	Proposal Plans

Officer's Declaration of Interests

Under Section 80C of the Local Government Act 1989 (as amended), officers providing advice

to Council must disclose any interests, including the type of interest.

Director City Operations – Stephen Thorpe

In providing this advice as the Director, I have no disclosable interests in this report.

Manager Planning & Building - Peter Van Til

In providing this advice as the Manager, I have no disclosable interests in this report.

Senior Planner – Denise Greaney

In providing this advice as the Author, I have no disclosable interests in this report.

Key Issues

· Green Wedge Zone - Werribee South – Intensive Agricultural Precinct

· Werribee South Green Wedge Policy and Management Plan (2010) and 2016 update

· Protection of productive agricultural land

· Reverse sensitivity issues

· Access and traffic

· Provision of schools

· Integration of education facilities within the community

· Letters of support and objections

RECOMMENDATION

That Council resolve to refuse the application for the Use and development of land for the purpose of a primary school (Stage 1), at Lot 2, 855 Aviation Road, Werribee South, on the following grounds:

1. The proposal is not consistent with the following elements of the Wyndham Planning Scheme:

a) Clause 11.04 (State Planning Policy Framework - Metropolitan Melbourne) – as the proposal is contrary to policies which support the protection of productive agricultural land, and seek to protect the Green Wedge, such as Werribee South from inappropriate development.

b) Clause 19.02 (State Planning Policy Framework – Community Infrastructure) – as the proposal is contrary to policies which seek to integrate education facilities within the community.

c) Clause 21.10 (Local Planning Policy Framework - Infrastructure) - as the proposal is contrary to the policies which seek to ensure responsible development of new physical, social and economic infrastructure to meet the needs of the community, in that the proposed school is not integrated within the community but rather located within an agricultural area.

d) Clause 21.11 (Local Planning Policy Framework – Local Areas) – as the proposal is contrary to policies which seek to protect the agricultural land from incompatible land uses.

e) Clause 35.04 (Green Wedge Zone) – as the proposal is contrary to the objective which seeks to protect recognise, protect and conserve green wedge land for agriculture. The proposed school will result in the permanent loss of productive agricultural land and impose restrictions on farming on the surrounding agricultural properties.

f) Clause 65 (Decision Guidelines) - as the development would prejudice the orderly planning of the area given the designation of the subject site and surround as Green Wedge land designated for the Intensive agricultural production.

g) Werribee South Green Wedge Policy and Management Plan, 2010 – as the proposed school will result in the detrimental impact on agricultural production and therefore the proposal does not implement the guiding principles of the Management Plan.

MOTION

CRS Peter Maynard / Marie Brittan

1. The proposal is not consistent with the following elements of the Wyndham Planning Scheme:

b) Clause 19.02 (State Planning Policy Framework – Community Infrastructure) – as the proposal is contrary to policies which seek to integrate education facilities within the community.

d) Clause 21.11 (Local Planning Policy Framework – Local Areas) – as the proposal is contrary to policies which seek to protect the agricultural land from incompatible land uses.

(CARRIED)

COUNCILLOR CR INTAJ KHAN CALLED FOR A DIVISION ON THE VOTE.

The DIVISION was taken and the names of the Councillors voting FOR and AGAINST were as follows:

FOR	AGAINST
Councillor Brittan	Councillor Fairclough
Councillor Gibbons	Councillor Khan
Councillor Goodfellow
Councillor Gupta
Councillor Hegedich
Councillor Maynard
Councillor Wharrie
Total (7)	Total (2)

Questions were received to this item.Refer to item 10.

Cr Michele Wharrie left the meeting, the time being 07:43 PM

Cr Michele Wharrie returned to the meeting, the time being 07:46 PM

1. Background

Introduction

The Lighthouse Christian College propose to construct a primary school (referred to as The Good Seed Christian School) on the site at Lot 2, No.855 Aviation Road, Werribee South, as Stage 1 of an independent school.

Subject site

The site is located on the south side of Aviation Road, Point Cook has an area of 6.127 hectares. The site is currently being used as a market garden to produce seasonal vegetables (e.g. cauliflower). Diagonally traversing through the site is a drainage reserve, which contains an open channel. The drainage reserve divides the site into two portions, the northern portion contains 3.555 hectares and the southern portion is 2.572 hectares.

The site is adjoined on 3 sides by unreserved Crown land CA 18K Section D Parish of Deutgam, which constitutes a drainage channel, meaning that agreements with DELWP/ Southern Rural Water are required to secure legal access to the site.

The site is shown in the aerial photo below.

Planning Controls

The site is within the Green Wedge Zone. No overlays apply to the land.

The permit triggers are as follows:

· Clause 35.04-1 a permit is required for a school (Section 2 use)

· Clause 35.04-5 a permit is required for buildings and works associated with a Section 2 use.

Proposal

The key features of the primary school (Stage 1) include:

· The maximum number of students will be 167;

· The maximum number of staff (teacher and administrative) will be 9 (plus 4.5 volunteers);

· The school will be limited to primary school children;

· Hours of operation will be from 8.00am – 4.00pm;

· The school curriculum will include subjects related to agriculture;

· Three buildings are proposed, one for staff/administration, one contains classrooms and one contains a canteen, library and an amenities block;

· A outdoor play area is provided between the building;

· A grassed oval will be located at the rear of the classroom building;

· Staff/visitor car parking will be provided for 24 vehicles and a bus parking bay located at the western end of the site;

· Access to the car parking will be from Aviation Road and a pick up/drop off area at the eastern end catering for 4 vehicles;

· 11 bicycle spaces are provided; and

· The school will run bus service to collect the students.

Process

· Planning application WYP9028/16 was received on 29 February 2016.

· The application submission follows pre-application advice officers provided to the applicant that they proposal would be unlikely to be supported on Green Wedge Zone policy grounds.

· Notice of the application was provided in April/May 2016.

· 2 objections have been received, highlighting issues of Green Wedge Zone, traffic impact, impact on farming etc.

· Approximately 506 letters of support have been received, highlighting the need for a choice of schools in the area.

2. Discussion

External referrals

A statutory referral was sent to Public Transport Victoria, who responded stating no objection of the proposal.

Non-statutory referrals were sent to external agencies who responded as follows:

· DELWP identified that the proposed development is adjoined on 3 sides by unreserved Crown land CA 18K Section D Parish of Deutgam. The channel reserve is saleable to the proponent with an easement condition.

· Southern Rural Water (SRW) identified that the property is located within SRW’s Werribee Irrigation District. SRW is of the opinion that adjoining water delivery infrastructure in close proximity to a school is of concern.

· EPA provided informal comment around the adequacy of the information to confirm that the impact of farming practices on the proposed school population would need to be carefully assessed.

Internal Referrals

Concerns with the proposal were raised by a number of internal departments, briefly summarised below.

· Strategic Planning

o The proposal is not compatible with the Green Wedge Zone, the purpose of which includes to provide for the use of land for agriculture.

o The proposal does not meet the objectives of the Intensive Agricultural Precinct as stated in the Werribee South Green Wedge Policy and Management Plan 2010, particularly: To protect agricultural land from incompatible land uses and promote the continuation of farming and its viability within the local economy.

o The granting of a permit may set precedence for non-agricultural land uses in an area that is designated for agriculture.

o The proposed development would result in the loss of agricultural land and would further impede on the right to farm for the adjoining lots through increased traffic and limiting chemical spray allowances.

o Potential for further school expansion and loss of agricultural land.

o No evidence of there being a demand for a school in the Werribee South Intensive Agricultural Precinct.

o As a private school, the anticipated catchment is the greater area including outside of Werribee South, and therefore other sites within the urban growth boundary are considered more suitable than the use of agricultural land within the green wedge.

· Environment and Sustainability

o The proposal is not consistent with purposes of the Green Wedge to ‘provide for the use of land for agriculture’ and will likely impose restrictions on neighbouring businesses in terms of when chemical can be applied to crops and increased traffic congestion.

o The isolated location within the Werribee Irrigation District will require the students to rely heavily on vehicle transport to get to and from school which is a low score for sustainability.

· Social Development

o No evidence has been provided of local demand from a local catchment. The demand that has been provided as evidence is external and induced and drawn from a community of interest rather than a community of place. As such there would be more appropriate locations for this school with in the UGB that would be equally acceptable to families of future students.

· Transport Planner and Engineering Traffic (combined)

o Concern with the transport modal splits and school growth forecasts presented.

o Upgrades required to the accesses on to Aviation Road at school entrances and the Dunns Road intersection.

o Further clarification required regarding proposed pick up and drop off facilities, noting that it is necessary to ensure the design will work in the ultimate development scenario.

Assessment Summary

Green Wedge Zone - Werribee South - Intensive Agricultural Precinct

The proposed school is within land that has the highest level of protection for agriculture with the Wyndham Planning Scheme, being recognised in the State Planning Policy Framework, Local Planning Policy Framework, including the Municipal Strategic Statement, the Green Wedge Zone and the specifically the Intensive Agricultural Precinct. Werribee South is recognised as one of the most significant market garden regions within the State. It is therefore considered that the proposed school will prejudice the orderly planning of the area and have wider implications resulting from the permanent loss of agricultural land.

The proposed school, with a curriculum swayed towards agricultural/health living, is not sufficient to justify development of agricultural land in the Green Wedge Zone’s Intensive Agricultural Precinct.

Overall the loss of productive agricultural land undermines the wider strategic aims and objectives of the Green Wedge Zone.

Werribee South Green Wedge Policy and Management Plan (2010) and 2016 update

The recently reviewed Plan includes the objective to ‘preserve agricultural areas within the Werribee South Green Wedge.’ The proposal for the loss of current agricultural land is contrary to this objective.

The site is located within the Intensive Agricultural Precinct. An objective for this precinct is ‘to protect agricultural land from incompatible land uses and promote the continuation of farming and its viability within the local economy’. The proposal will result in the loss of productive agricultural land and would impose limitations on the ‘right to farm’ for example by limiting times for when spraying can occur.

While the Plan observes that ‘changes to the demographic structure of the precinct have seen a number of existing local services such as schools close, while the precinct’s current population size is not sufficient to support services that are common to residential areas’, this does not provide any policy support for a new school in the Precinct.

Protection of agricultural land from incompatible land uses

While the application has provided some information on reverse sensitivity issues, with reference to referral responses, it is not considered that these are sufficiently addressed. The proposal will impede on the ‘right to farm’ for the adjoining lots through increased traffic and restricting irrigation to certain times of the day and subject to particular weather conditions.

It is considered that the proposed school will place inappropriate limitations on agricultural practices and activities of the surrounding agricultural properties and will have an impact on their ‘right to farm’ within an Intensive Agricultural Precinct that is of State significance.

The protection of farming activities from non-agricultural uses is emphasised and should be prioritised. Council’s MSS was updated in May 2015 and clearly embraces and highlights the protection and enhancement of the Werribee South Green Wedge from inappropriate development.

Provision of schools

The application has not provided sufficient data or evidence to demonstrate that there is a demand for a school in Werribee South and outside of the Urban Growth Boundary. Whilst a planning permit can be considered under the Green Wedge Zone there is no evidence of there being demand for a school in the Werribee Intensive Agricultural Precinct. Noting that education facilities are best integrated within the community. This is further reinforced in the objective of Clause 19.02-2 (Education Facilities) which seeks ‘to assist the integration of education facilities with local and regional communities’.

Planning for schools should be undertaken in a coordinated manner which integrates education facilities within the community rather than on the edge of the community and within State significant agricultural land.

Access and traffic

The school is likely to generate a traffic demand. While the application proposes to use a private school bus to reduce the number of car trips required, it is likely that a significant number of car trips are likely to be generated to the location that is poorly served by public transport. This is contrary to sustainability aims to locate schools and community facilities within communities, as well as school traffic having an impact on the surrounding agricultural area. The proposal is considered contrary Clause 19.02-2 (Education Facilities) which seeks to ‘locate primary education facilities to maximise access by walking and cycling’.

Social impact

Noting the large number of letters of support received for this application, many of whom from within the municipality, consideration has been given the social impact and community benefit that would be provided by the proposed school. Whilst the school provides notable social benefit, it is not considered that this outweighs the wider disbenefits from an incursion in to the Green Wedge policy for Werribee South and the wider municipality.

3. City Plan

2.3 Sustainable Growth - To ensure Wyndham's population growth is matched by the development of new physical, social and economic infrastructure, while protecting the City's existing assets and natural environment.

4. Financial Implications

There are no financial implications for Council from the application.

5. Social Implications

The proposed school would have social benefit by providing for a part of the community. Social disbenefits would result from farming practices being impeded by the proposed use.

6. Environmental Implications

The proposal would result in loss of productive agricultural land.

7. Economic/Employment Considerations

The proposal (Stage 1) would provide employment for approximately 9 staff (plus 4.5 volunteers).

8. Community Consultation

Notice was provided of the application by way of letters to adjoining owners and occupiers and a sign on site for a minimum of 14 days.

Council has received 2 objections (850 Aviation Road and 829 Aviation Road, Werribee South) and approximately 506 letters of support for the application. The majority of letters of support have come from residents of Point Cook, or other suburbs within the Wyndham municipality.

The application was presented at the Town Planning Forum on 11 July 2016 where submissions for Council, the applicant, supporters of the proposal and an objector were heard in front of Councillors. No decision or recommendation was made at the Planning Forum; however, the meeting provided all parties an opportunity to voice their support and concerns in front of Council.

The representations reflected the submissions (both for and against) received during the community consultation process.

A summary of the reasons for objections and support are detailed in the table below:

Reasons for Objection	Officer Response
Traffic · Traffic problems already exist in the area. · Development will result in an increase in traffic congestion. · School drop off and pick up will create traffic problems. · Buses entering and exiting the site are likely to damage existing road verges and nature strips. · The road is not designed to accommodate this type of development and associated traffic.	Concerns noted and shared.
Sewerage · The site is not connected to sewerage and a state of the art septic tank system will need to be provided on the site.	Conditions could require sewerage infrastructure.
Place of Worship · The school is proposed to be a Christian school, will the facility be used as a Place of Worship on the weekend?	Not part of current proposal.
Surrounding Agricultural Use · The property is surrounded by market garden area, farmers, who rely on regular chemical spraying of weedicide and insecticide, which can easily drift into the school area. · Chemical spraying of vegetables will be impacted, as wind direction will have to observed, so that children are not breathing toxic chemicals at play and lunchtime.	Concerns noted and shared.
Green Wedge Area · This area is a Green Wedge Area, we do not need a school here, we are less than 10 minutes drive from Werribee and Hoppers Crossing, where there are plenty of schools, public and Christian based. · Detrimental to our lifestyle, instead of being a rural residential property, we may as well be suburban.	Concerns noted and shared.
Property Values · De-valuation of property values.	Not a valid planning consideration.

Reasons for support

The letters of support were predominantly provided using a pro-forma, which stated the following:

“The following quote is attributed to the City of Wyndham's Mayor (Cr Adele Hegedich) which highlights the desperate need for additional classrooms in Wyndham: "At the current rate of growth, we need a new primary school each year and a secondary school built here every three years" (The Herald-Sun, April 11, 2016).

In particular, Point Cook and Werribee South do not have adequate education options — current options are limited to state and Catholic schools, with state school options exhibiting chronic overcrowding. Werribee South does not have a primary school at all despite having a new residential estate in Wyndham Harbour. Based on population projections provided by forecast.id.com.au/wyndham (ie. 2011 census projections), the number of school-age children in Point Cook and Werribee South is increasing at a rate of more than 465 school-age children per year (or more than 15 classrooms per year assuming 25 students per classroom).

As at 2011, 52.8% of the Point Cook and Werribee South communities identify as Christian. For Christian parents in Point Cook and Werribee South wanting to send their children to an independent Christian school, they are currently required to travel across the Princes Freeway during peak times, adding to the traffic problems experienced by many, to Christian schools that are already reaching full capacity. Without more Christian schools, parents will be forced to consider options outside of the Wyndham area.

The proposed school is ideally located to meet the education needs of both the Point Cook and Werribee South communities. I wholeheartedly support this application and ask you to do the same.”

9. Conclusion

The proposal has been reviewed against the Wyndham Planning Scheme. Whilst there is significant merit in the proposal, the site location, being productive agricultural land in Werribee South’s Green Wedge Zone’s Intensive Agricultural Precinct, is wholly inappropriate for the proposed development. It is considered that allowing the development in this location would set an unwanted precedent for further incursion into the Green Wedge Zone.

In the light of the above assessment, it is recommended that the application be refused.

Other Reports

Ordinary Council Meeting

Monday, 25 July 2016

File No: -

Item No: 6.5.1

Chief Executive Officer - Kelly Grigsby

Councillor Expense Report - November 2015 to April 2016

Summary

In line with the Councillor Expenses and Entitlements Policy 2014, Council has resolved that details of Councillor expenses be reported to an Ordinary Council Meeting every six months.

This report details the expenses incurred by each Councillor from 1 November 2015 to 30 April 2016.

Attachments

1.	Councillor Expenses - 1 November 2015 to 30 April 2016

Officers’ Declaration of Interests

Under Section 80C of the Local Government Act 1989 (as amended), officers providing advice

to Council must disclose any interests, including the type of interest.

Chief Executive Officer - Kelly Grigsby

In providing this advice as the CEO, I have no disclosable interests in this report.

Manager Council and Community Relations - Emily Keogh

In providing this advice as the Manager, I have no disclosable interests in this report.

Team Leader, Mayor and Councillors Office – Naomi Clark

In providing this advice as the Author, I have no disclosable interests in this report.

Key Issues

· Councillor Expenses and Entitlements Policy 2014.

· Reporting of expenses incurred in current reporting period.

RECOMMENDATION

That Council note the Councillor expenses for the period 1 November 2015 to 30 April 2016 as attached to this report.

MOTION

CRS Glenn Goodfellow / Bob Fairclough

That Council note the Councillor expenses for the period 1 November 2015 to 30 April 2016 as attached to this report.

(CARRIED)

1. Background

The Councillor Expenses and Entitlements Policy 2014 (‘the Policy’) is incorporated in the Councillor Code of Conduct 2013 and identifies the facilities, services and resources which are made available to Councillors. It establishes the circumstances under which they may apply for reimbursement of reasonable bona fide out-of-pocket expenses incurred while performing duties as a Councillor.

The Policy was prepared with reference to the State Government Information Guide. The Guide is designed to assist Councils, Council staff and the community to understand the entitlements of Mayors and Councillors with respect to expenses reimbursement and the provision of facilities and resources support.

Significant demands and expectations are placed on Councillors in carrying out their civic and statutory functions. In carrying out their policy development, representation and communication roles, Councillors accept a range of responsibilities in representing Wyndham and its community and stakeholders at a local, national and international level. As part of these responsibilities, Councillors also represent the Council on a range of external organisations and advisory bodies.

As part of Council’s commitment to open and transparent governance, Council has resolved that the details of Councillor expenses be released on a six monthly basis.

2. Discussion

Councillor expenses for the period 1 November 2015 to 30 April 2016 is at Attachment 1. In accordance with the Policy, categories of expenses include:

· Electronic Communication Expenses

This category covers communication costs associated with ensuring that Councillors are accessible and are able to communicate with constituents, stakeholders, other Councillors and Council officers while conducting Council business. This category comprises costs associated with use and provision of mobile phones and ADSL/internet services. It also includes an annual allowance paid to Cr Wharrie, Cr Marcus and Cr Brittan in November 2015 for printing costs and electronic equipment. All other Councillors were paid this reimbursement in the previous reporting period.

· Conferences, Functions and Professional Development

This category covers registration fees associated with attendance by Councillors at conferences, functions, seminars, one-off or short-term professional development courses. These are held by local government related organisations, professional bodies and institutions, educational institutions and private sector providers on areas and events which impact on the role of Councillors and Wyndham City in general. This category also includes memberships and subscriptions to associations and organisations whose activities are relevant to role of Councillors. Where interstate travel is required to attend conferences or events, this category also includes flights.

· Travel Allowance

This category covers costs associated with assisting Councillors in meeting the transport costs incurred in attending meetings, functions and other commitments outside the municipality. This comprises use of taxi service, reimbursement for use of private vehicle while conducting Council business, car parking fees, access to bicycles, the provision of car parking permits, e-tags and use of Council fleet vehicles as described in the Councillor Expenses & Entitlements Policy.

This category also comprises costs associated with accommodation and incidentals incurred when travelling on Council business outside the municipality.

· Stationery

This category covers incidental costs such as Councillor business cards and normal office related stationery that may be required from time to time by Councillors to perform their duties and roles.

· Carers Allowance

Council will reimburse the cost of necessary carer expenses incurred by Councillors in the course of carrying out their duties. This covers child care and other forms of care needed to support immediate family members, so that Councillors may perform their duties and roles.

· Study Assistance

From time to time, Council may reimburse up to 50% of course and administration fees paid to external education providers for longer-term courses undertaken by Councillors. These courses are part of a formal qualification and reimbursement is only paid upon the successful completion of the course.

The expenses recorded in Attachment 1 are in addition to the Mayoral and Councillor allowances. The Minister for Local Government reviews the limits and ranges of the Mayoral and Councillor allowances. Effective 1 December 2015, the Mayoral allowance is $92,333 per annum and the Councillor allowance is $28,907 per annum. In addition, Councillors receive an amount equivalent to the superannuation guarantee contribution (currently 9.5%).

3. City Plan

5.1 Good Governance - To maintain community confidence in the integrity and efficiency of the organisation. To continue to ensure there is a focus and commitment to transparency and accountability in Council decision making processes.

4. Financial Implications

Councillor expenses are budgeted through Council’s budget process.

Other Reports

Ordinary Council Meeting

Monday, 25 July 2016

File No: -

Item No: 6.5.2

Acting Director City Life - Rhonda Rathjen

Quarterly Service Report - Neighbourhood Hubs - April to June 2016

Summary

This report has been prepared to provide Council with an update on the key initiatives that have been undertaken by the Neighbourhood Hubs team between April and June 2016.

Attachments

Nil

Officers’ Declaration of Interests

Under Section 80C of the Local Government Act 1989 (as amended), officers providing advice

to Council must disclose any interests, including the type of interest.

Acting Director City Life – Rhonda Rathjen

In providing this advice as the Director, I have no disclosable interests in this report.

Acting Manager Community Planning & Development – Eilis Hughes

In providing this advice as the Manager, I have no disclosable interests in this report.

Coordinator Neighbourhood Hubs - Dave Hamra

In providing this advice as the Author, I have no disclosable interests in this report.

Key Issues

· Throughout the reporting period, a broad range of activities have been undertaken in each neighbourhood area, with these activities being designed to increase local activation and community engagement, as well as strengthening partnerships with community-managed Community Centres.

RECOMMENDATION

That Council notes the progress and achievements of the Neighbourhood Hubs team for the period from April to June 2016.

MOTION

CRS Glenn Goodfellow / Marie Brittan

That Council notes the progress and achievements of the Neighbourhood Hubs team for the period from April to June 2016.

(CARRIED)

1. Background

The Neighbourhood Hubs team was established to activate community centres and local communities by providing programs and activities that reflect local needs, interests and aspirations, and by strengthening relationships with local community organisations including all community-managed Community Centres. This work is part of a broader move across Council to adopt a more place-based approach in the way that we plan and deliver local services across Wyndham.

The Neighbourhood Hubs team seeks to foster a wide range of educational, wellbeing, social and cultural activities for all ages across the community. Neighbourhood Hubs aim to:

• provide a place for local events, arts and recreation activities and celebrations;

• become the place for residents to go for information, learning, having fun and connecting with neighbours; and

• encourage collaboration with schools, community groups, local businesses and residents.

The Neighbourhood Hubs team structure is centred around the neighbourhoods of Point Cook, Tarneit, Truganina and Wyndham Vale. Each Neighbourhood Hub has at least one Community Centre managed by the Hubs team, as well as one or more Community Centres that are managed by local community organisations. Schools, businesses, sporting clubs, faith groups, facilities and other community organisations also play an important role within the composition of these hubs.

2. Discussion

The key focus of the Neighbourhood Hubs team is to increase activation in each of its neighbourhoods and to strengthen Council’s relationship with all community-managed Community Centres.

Details of key activities undertaken between April and June 2015 are listed below against the following themes:

1. Neighbourhood activation

2. Community engagement activities

3. Strengthening relationships with community-managed Community Centres

2.1 Neighbourhood Activation

Neighbourhood activation involves building connections with local communities to develop activities that reflect community needs, interests and aspirations. Improving how Centres look and feel has been an important step in making them more welcoming and more reflective of local identity.

Examples of activation activities that were undertaken within the reporting period most notably include:

Point Cook

· Point Cook Community Learning Centre hosted a free interactive Play Expo in May to promote the value of play for young children and their families. The Play Expo was developed by Council’s Family Services and was supported by a range of agencies who work within the Early Childhood space. The Expo was a great success attracting around 220 families.

· The Point Cook Chinese Friendship Group celebrated the Dumplings Festival at the centre in June with a feast of traditional dumplings lunch, cultural song and dance.

· Point Cook Community Learning Centre has commenced a free weekly drop in Seniors Morning Tea & Conversational English. The program is facilitated by volunteers from the FaithLife Church. The program is a great way for newly arrived residents to meet and connect with other residents whilst practicing their English.

· Featherbrook Community Centre hosted the first information session for the new school located next to the centre. The school is currently under construction and is due to open in 2017. More than 300 people attended to speak to the Principal, Department of Education as well as the school’s architects and uniform providers.

· Rivers of Life, a Samoan cultural and faith group have recently secured their own church in Hoppers Crossing. This is a wonderful milestone for the group and demonstrates the growth in capacity of the group.

· Featherbrook Community Centre commenced new programs including a Latin/Samba drumming program, new Indian cultural programs and adult dance sessions.

· Saltwater Community Centre held a Community Open Day in May to promote local programs and activities at the centre. More than 400 people attended the event that included demonstrations from local groups, children’s entertainment, a BBQ run by Neighbourhood Watch, education programs provided by Environment & Sustainability and site-specific art intervention with Louise Lavarack, the artist behind the Centre’s unique brickwork.

· Saltwater Community Centre also hosted a Youth Arts Festival developed by Council’s Youth Services. Along with opportunities to participate in pottery and knitting, graffiti art, non-permanent tattoos and hair braiding the festival also provided health and nutrition advice as well as the opportunity to create a fruit smoothie by pedal power. Young musicians brought their musical skills to the stage and entertained an audience of over 300 people.

Tarneit

· Penrose Promenade Community Centre hosted the Soil to Soul Health Champions Expo in May. The Expo is part of Wyndham City and ISIS Primary Care’s Health Champion Initiative and attracted around 200 community members.

· The Western Bulldog’s ‘Sons of the West’ men’s health program commenced at Penrose Promenade Community Centre. The program will run through to September with the first sessions attracting in excess of 40 local men with numbers expected to continue to increase as the program progresses.

· There has been a growing demand for activities for younger children and school-aged children. For example, during the June/July school holidays Penrose Promenade Community Centre provided six school holiday activities for local children and parents. Demand for these programs is demonstrated as available places were full within 24 hours of registration being open. Neighbourhood Hubs will look to expand the program in future. In addition, enrolments for new three year old activities due to commence in July have exceeded available places.

· Over recent months, Tarneit 60 Club has commenced at Tarneit Community Learning Centre. This group has been established for more than three years and until recently had been meeting in a local park come rain or shine. The group has more than 60 members and now meet at the centre twice weekly. The group has been very successful in bringing together grandparents from across the diverse Indian community and are keen to get involved in community projects and information sessions on topics such as waste, further education, and civic life.

· Tarneit Community Learning Centre is working with a graduate from Council’s community leadership program “Building Blocks” to run community lunches at the centre from late in term 3. The graduate has registered as a food agent with Second Bite and will be the first Building Blocks alumni to be contracted by Council which is a great outcome from the leadership program.

· Tarneit Community Learning Centre has partnered with Wyndham Community and Education Centre to start an Introduction to Sewing class that will teach local residents basic sewing skills. Completion of the course can lead to more advanced training and it is hoped that this may encourage and support local residents into employment or business opportunities in the textile sector.

Truganina

· A number of new computer courses commenced in April at Arndell Park Community Centre. The six new courses build upon the popularity and demand for classes offered earlier in 2016. The courses have been very well received by local residents with many wanting to continue on to the next stage of learning, including gaining formal qualifications.

· High demand for playgroups in Truganina has created a need for better coordination of waiting lists and services between Arndell Park Community Centre and the YMCA in Truganina South. While it’s still early, to date the numbers using YMCA playgroup are increasing and Council’s Early Years team are providing additional support to these parents.

· A Senior Indian Social Group is thriving with at least 50 people attending on a weekly basis. The group come together to socialise, share culture through food, song and dance. Neighbourhood Hubs are assisting the group to organise guest speakers from a range of Council and non-Council services including Centrelink, Quarantine Services and Victoria Police.

Wyndham Vale

· The Wyndham Vale Men’s Shed hosted a ‘Living in Retirement’ Expo in June. This is the first of several events to bring local men and the wider community together to discuss issues relating to men’s health. The Expo was funded by a Council community grant and featured guest speakers from Beyond Blue and ISIS Primary Care raising awareness about depression in middle-aged men, and gambling. The expo was a success in engaging men in thought-provoking conversations and also engaging with each other to increase local social and support networks.

· In partnership with New Start Church, Wyndham Vale CLC delivered a parent information session called ‘Tuning into Your Child’. The session provided useful tips, practical demonstrations and morning tea to bring parents together and create a safe space for information sharing to those in need of some extra support. Feedback from parents was so positive further sessions will be provided in collaboration with local organisations and community groups.

2.2 Community Engagement Activities

The Neighbourhood Hubs model brings a local focus to delivering services and enabling community activity. The Neighbourhood Hubs team focuses on engaging and building relationships with residents, schools and community organisations to identify and meet local needs and aspirations.

· Western Region Environment Centre & Wyndham LitterWatch RED (Recycling & Education = Difference) launched their Litter Watch “Soft Plastic” recycling pilot project at Point Cook Community Learning Centre in late June. The pilot project is funded through a community grant encouraging residents to recycle soft plastics which will be recycled by Australian owned company REPLAS into useful products such outdoor furniture & decking. The launch was attended by Joanne Ryan MP, Federal Member for Lalor and several Ward Councillors.

· Wyndham Vale Community Learning Centre and Saltwater Community Centre both hosted an ‘Australia’s Biggest Morning Tea’ event in May. This was the 3rd consecutive year for Wyndham Vale and the first for Saltwater. Both events were extremely well attended with local residents sharing food and entertainment and raising more than $4,000 for the Cancer Council.

· Neighbourhood Hubs, Wyndham Community & Education Centre, AMES Werribee and VICSEG have combined to develop a presentation on lifelong learning opportunities for newly arrived migrant and refugee community members. The presentation has been delivered to local Truganina and Tarneit Indian and Chinese communities and to people of refugee background in Werribee. The sessions were very well received with many residents expressing interest in new learning opportunities.

2.3 Strengthening Relationships

The Neighbourhood Hubs team has had a particular focus on strengthening relationships with Wyndham’s community-managed Community Centres. This has most notably involved:

· Neighbourhood Hubs team and The Grange Community Centre collaborating with five graduates of the Building Blocks leadership program to develop projects, activities and support programs across Tarneit. One of the projects is working to establish a food bank in Tarneit from 2017. A further three Building Blocks alumni are now active at The Grange Community Centre as either board members or running programs.

· Neighbourhood Hubs team in Tarneit and The Grange Community Centre have hosted five successful Knowing You, Knowing Me events. The aim of these events is to bring locals together in a local park or community facility to promote local connections and build awareness of local community spaces. Each of the events was well attended by community members, including the final event that needed to be moved inside due to poor weather.

3. City Plan

3.1 Community - To assist local residents to enhance their health, wellbeing, safety and independence through the delivery of a range of services.

4. Wyndham 2040 Vision

· People and Community:
The key focus of the Neighbourhood Hubs team is to increase activation in each of its neighbourhoods. Neighbourhood activation involves building connections with local communities to develop activities that reflect community needs, interests and aspirations.

· Places and Spaces:
The Neighbourhood Hubs team brings a local focus to delivering services and enabling community activity. The Neighbourhood Hubs team focuses on engaging and building relationships with residents, schools and community organisations to identify and meet local needs and aspirations.

5. Council Policy

The work of the Neighbourhood Hubs Team aligns with the Wyndham Community Health, Wellbeing and Safety Plan 2013-2017 and the Community Strengthening policy and framework.

6. Financial Implications

The 2015/16 budget for Neighbourhood Hubs saw revenue from increased room hire forecast to exceed budget.

7. Community Consultation

Community consultation and engagement is occurring to ensure that activities and programs are relevant, accessible and continue to meet community need.

8. Communication Strategy

The Strategic Communications and Marketing team and the Neighbourhood Hubs team have prepared a communications strategy to improve awareness of community centres and to increase participation in programs and activities.

Other Reports

Ordinary Council Meeting

Monday, 25 July 2016

File No: 00

Item No: 6.5.3

Acting Director City Life - Rhonda Rathjen

Quarterly Service Report - Library Services - April to June 2016

Summary

This report has been prepared to provide a quarterly report to Council on the level of service provision and key issues in relation to Library Services in Wyndham.

Attachments

1.	Key Library Statistics for April to June 2016

Officers’ Declaration of Interests

Under Section 80C of the Local Government Act 1989 (as amended), officers providing advice

to Council must disclose any interests, including the type of interest.

Acting Director City Life - Rhonda Rathjen

In providing this advice as the Director, I have no disclosable interests in this report.

Acting Manager Libraries & Community Learning – Elizabeth Arkles

In providing this advice as the Manager, I have no disclosable interests in this report.

Library Operations Co-ordinator - Tracey Dunshea

In providing this advice as the Manager and Author, I have no disclosable interests in this report.

Key Issues

· Changes in usage across the Library service

RECOMMENDATION

That Council acknowledge the progress of Library Services for the period of April – June 2016 and recognise the increase in library usage over the April-June quarter of 2016.

MOTION

CRS Marie Brittan / Intaj Khan

That Council acknowledge the progress of Library Services for the period of April – June 2016 and recognise the increase in library usage over the April-June quarter of 2016.

(CARRIED)

1. Background

The Libraries & Community Learning Department provides library services to a rapidly growing community through library branches located at the Pacific Werribee Shopping Centre in Hoppers Crossing, the Wyndham Cultural Centre in Werribee, at the Point Cook and Wyndham Vale Community Learning Centres and Julia Gillard Library Tarneit. Encouraging and supporting lifelong learning and a love of reading, the library aims to provide opportunities to all community members through a broad range of services and programs including:

· Varied collections available for loan to the community, including; books, eBooks, magazines, movies, music and online databases;

· Flexible community spaces in a technologically rich learning environment;

· Reference, readers advisory, IT and learning support;

· The delivery of events and programs, including; story time, rhyme time, baby time, IT classes, clubs, youth events, performances, author talks and exhibits;

· Public access computers, including; scanning, internet access, iMacs, Microsoft Office, self-service PC booking and printing facilities;

· Free Internet access at each branch, including wireless;

· Provision of information about Council wide community learning opportunities via the Learning Community section on the Council website;

· Support for Family History research;

· Promotion of local history and culture including the Wyndham History Project with a published book and website on the history of Wyndham.

2. Discussion

With the opening of the Julia Gillard Library Tarneit (JGLT), relocation of the Plaza Library and continuation of works at Pacific Werribee Shopping Centre, as well as shifting trends in Library usage worldwide, we are experiencing significant changes in the way the community is using Wyndham’s Libraries:

· Point Cook Library loans had a 5.3% increase this quarter after following the worldwide trend across public libraries of a plateau in physical loans;

· JGLT loans have continued to rise since opening with an increase this quarter of 33% compared to the Jan-Mar quarter;

· Visits to the Point Cook and Plaza Libraries remain the highest across the Library service with JGLT fast approaching as their visits increased by 43% compared to the Jan-Mar quarter;

· Plaza Library is still experiencing changes in usage patterns as the customer base changes with the opening of JGLT and accessibility still being an issue;

· Point Cook Library is now experiencing the highest number of loans, visits and program attendance across the Library service and Plaza Library the highest usage of computer and Internet access.

Compared to the same period last year Wyndham City Libraries experienced a:

· 37% increase in computer bookings;

· 40% increase in Internet usage;

· 27% increase in program attendance;

· 25% increase in Library visits;

· 17% increase in loans.

Library Works

During April to June 2016, Library Services undertook the following works across Wyndham City Libraries:

· Library Membership procedures were completely updated to ensure accessibility of services, collections and programs to the whole community, key works undertaken:

· Joining procedures updated to facilitate a more welcoming experience for customers;

· Increased membership options, particularly for youth;

· e-Library membership introduced to allow remote Wyndham eLibrary access;

· Collection of customer information updated to meet privacy requirements and best practice;

· 97 Library staff completed membership training run during this period;

· New membership procedures implemented on 7^th June.

Still in progress:

· Welcome letter with key information to be emailed upon joining the Library;

· Conditions of membership to be translated into community languages.

Tactile Sensory Wall installation at JGLT and Plaza Libraries

New tactile sensory wall panels were installed in the children’s space at the Julia Gillard Library Tarneit and Plaza Libraries in June. The wall panels provide a range of sensory and tactile experiences for young children, and promote an inclusive, accessible and positive experience around visiting the library for families with children with intellectual and physical disabilities.

Wyndham Learning Community Strategy 2014-2017

Employment, Education and Training Portfolio Committee’s 2016 Education Week Breakfast:

· Held on 18th May at the Encore Events Centre, the Education Week Breakfast brought together 48 principals, assistant principals, teachers, community educators and local industry;

· Hamish Curry, a consultant with creative education consultants Notosh, made the keynote address, telling attendees that technology could and should play an intrinsic role in education and learning and being literate in new technology will be vital in the jobs of the future. The clear message was for educators to, in a rapidly changing technological world, harness the human imagination. Technology is now largely how kids do these things and is one of the mixtures of mediums we now have at our disposal in networking and in connecting with the world. Instead of preparing people for a world of work, we would be better off preparing them for a world of networking;

· Evaluation sheets completed by attendees reported positive feedback for the event, great satisfaction with the keynote speaker, enthusiasm for the opportunity to network, and keen interest in attending another such event.

Learning Forum:

· The Learning Community Network met on Wednesday 25th May for its annual meeting. Being the second year of this three year strategy it was a smaller group consisting of 24 attendees, 11 Council staff, 4 community education representatives and 9 business partners.

· Utilising community engagement principles, they heard from the leaders of five of the working groups who reported back on the actions of the strategy that they are leading.

· Dr Shanti Wong provided an inspiring keynote speech about Wyndham’s place in the world of Learning Cities, drawing our attention to the trends in lifelong learning, the changing nature of work skills that will be needed in the future and the need for a new type of media literacy. Dr Wong suggested that next steps in Wyndham becoming a Learning City might include expanding strategic partnerships in order to engage locally, nationally and internationally, and incorporating this approach in all Learning Community activity.

· Dr Wong led a workshop stepping participants through those actions of the strategy which are still outstanding, or needing some attention.

Library Programs and Events:

· Melbourne International Comedy Festival – Sean Murphy

Kids comedian Sean Murphy came to Wyndham as part of the Melbourne International Comedy Festival performing his hilarious show, ‘Kid’s Party Confidential’, at both Wyndham Vale Library and Julia Gillard Library Tarneit. The shows were incredibly popular, attended by a total of 245 children and adults, and Sean Murphy had them laughing and participating from beginning to end. This is the first time Wyndham Libraries have been part of the festival.

· Author Event – Liz Pichon

Popular UK author and illustrator Liz Pichon paid a much anticipated visit to the Julia Gillard Library Tarneit on Monday 23 May. A partnership between the Library, The Sun Bookshop and Scholastic Publishers brought Liz Pichon to Wyndham as part of her Australian and New Zealand book tour. Liz opened up the world of the hugely popular Tom Gates series, thrilling an audience of over 240 with drawing demonstrations and funny insights into her career.

· Gender Fairy – Rainbow Story Time

Celebrating family diversity the Plaza Library presented a special Rainbow Story Time on Saturday 21 May featuring Melbourne author Jo Hirst and her book ‘The Gender Fairy. 23 children and adults attended the program enjoying stories, songs and a craft activity. Jo read aloud from her book and also ran a Q&A session for interested adults.

· Writing Workshop – Michael Wagner

Popular children's author Michael Wagner visited the Plaza library on 6^th June to host a writing workshop for local Wyndham children to connect with an inspirational Australian author. The workshop provided support for 12 enthusiastic young writers, in time to provide them with inspiration for their competition entries for the annual Imagination Creation Young Writers Competition as well as a sneak peak at his new children's novel.

· Star Wars Day – May the 4th

Around 360 people participated across all 5 branches, kids, teens and adults, all keen to join in a variety of activities that celebrated the Star Wars universe. Family groups turned out in force, with one parent heard to comment that she would be returning to the library in the future because we hold such great events for the whole family.

· Stella Awards – Youth writing workshop

On 19^th May Wyndham City Libraries partnered with the Stella Schools Program to run a youth writing workshop and author panel. Aimed at young people aged 12-19 and facilitated by author Ellie Marney the workshop explored creative writing from alternate perspectives. Author and educator Bec Kavanagh facilitated the author panel and directed conversation between young adult authors Simmone Howell and Ellie Marney.

· LOUD in the Library – annual Youth event

Over 90 teenagers filled the Plaza Library on Friday April 15th for the Libraries’ annual youth event featuring American author Anna Banks via a Skype interview as well as Australian author Amie Kaufman in person. With a variety of activities, guest speakers and snacks to choose from, Wyndham Youth were able to come in after hours and enjoy all the library has to offer plus much more. The event also attracted youth from outside Wyndham.

· Nail Art Workshop for Youth at Wyndham Vale Library

This fun and creative workshop had a facilitator from Funky Fingers showcasing nail art tricks and tips utilising household objects. Positive feedback was received from the 16 young people attending who were able to take home their creations.

· Saltwater Youth Artz Fest –1 Million Stars project

Library staff held a star weaving workshop at the Saltwater Youth Artz Fest where the 18 participants produced 61 stars to help reach the One Million Stars goal by July 2017. Attendees enjoyed being involved in an activity that promotes creativity and connectedness in a larger community effort against violence. The One Million Stars will eventually form part of a large installation at the Gold Coast 2018 Commonwealth Games.

· Multicultural Entrepreneur Awards Press Launch

On Wednesday 13^th April, the Julia Gillard Library Tarneit hosted the media launch of the Multicultural Entrepreneur Awards. The awards recognise and celebrate recent migrants to Wyndham who have contributed to the local economy through their creativity, innovation, resilience and community focus. Over a dozen representatives of Victoria’s multicultural press outlets attended the media launch.

· State Library Victoria Visit

The Julia Gillard Library Tarneit welcomed Kate Torney, CEO of the State Library Victoria (SLV) and other senior staff from the SLV, on Thursday 14^th April. Kate Torney and SLV staff enjoyed a tour of the library, and discussed the role of the Julia Gillard Library Tarneit in showcasing best practice in Victorian public libraries.

· Author Event – Andrew Rule

Co-author of the Underbelly true crime series and the Chopper series Andrew Rule entertained an audience of over 60 at the Plaza Library on Thursday June 10^th. The audience very much enjoyed Andrew’s talk about the various Australian crimes he has reported on and were eager to meet him afterwards to sign their books and ask questions.

· New Writing Workshop

A second adult writing workshop commenced at the Julia Gillard Library Tarneit in May as the regular Wednesday session has already reached capacity. This new Friday workshop will also run once a month with a focus on writing activities.

· New Book Clubs meeting at the Library

Two new book clubs have commenced and are meeting at the Point Cook and Plaza Libraries. Members have differing tastes and interests and are excited to read some titles they would not necessarily choose themselves. The Library service now has a total of 21 active book clubs, meeting at a variety of venues.

· Author Talk – Sue Buckingham

We welcomed back Sue Buckingham to discuss her new book ‘Brother’s Farewell, Part 2 of the Carter Chronicles at the Plaza Library on Thursday 7th April.

· Family History talk – Jennifer McConnell

The award winning family history researcher Jennifer McConnell shared how she wrote her family history and created her remarkable family history chart at the Plaza Library on Saturday 30^th April. This session had a great turn out with 18 people attending who also enjoyed the demonstration and question time.

· British Newspaper Archives talk

On Saturday 28th March 12 people attended the regular family history group for a presentation on the libraries British Newspaper Archive resource. One of our staff presented the resource and explained how it can be used within our libraries to assist with family history research. The audience found the presentation interesting and helpful and were keen to try it out for themselves.

· Author Talk – Toni Jordan

On Thursday 5^th May Point Cook Library hosted the first of many author talks by acclaimed author Toni Jordan following the release of her new book ‘Our tiny useless hearts’. The attendees enjoyed an intimate discussion with Toni about her books and writing process. Toni’s other books are all favourites at Wyndham Libraries.

· Author Talk – Tim Richards

Travel writer for Lonely Planet Publishers and The Age, Tim Richards came along to the Julia Gillard Library Tarneit on Thursday 16^th June to discuss the secrets of good travel writing. The audience enjoyed a slide show of many places of interest and learnt how they became published travel stories as Tim talked about some of his recent travels.

· Refugee Week Activities

Spoken word poet Abe Nouk performed his poetry and spoke about his journey from Sudan to Australia on 22nd June. 80 people came to hear Abe talk, which included 45 students from the Western English Language School and 15 people from AMES. Abe Nouk was very well received by all who attended.

Local artist and refugee Sanela Sinikovic ran two workshops at the Plaza Library on the 15^th and 18^th June. The first workshop ‘Art on Canvas – Mixed Media’ had 10 participants who created their own artwork which was then exhibited at the Plaza Library during Refugee Week. The second session was an Art Journaling workshop and the 12 participants learnt how to create a one page memory board. Positive feedback was received from participants in both sessions.

During this quarter, staff attended the following professional conferences and development opportunities:

· STEM in Libraries - PLVN seminar

The Point Cook Children’s Librarian and Library IT Support Officer presented an ‘Introduction to Coding Club’ on June 3rd at this Public Libraries Victoria Network (PLVN) seminar. There is growing international interest in developing Science, Technology, Engineering & Mathematics (STEM) skills and engagement and this introductory coding program has been running successfully at Wyndham City Libraries in 2016. The seminar explored how library programs can offer opportunities to engage with these growing and exciting areas. Wyndham Libraries are at the forefront of this movement.

A number of staff from the Libraries children’s team attended to be inspired by international and Victorian STEM initiatives.

· Collection Directions Seminar - SLV

On 7^th June the Collections and Information Services Coordinator and the Cataloguing Librarian attended the Collection Directions seminar at the State Library Victoria (SLV), convened by the Public Libraries Victoria Network. The seminar was a full-day discussion of current and future trends in public library collections, including the ongoing development of e-publishing markets and the legal and social impacts of digital lending.

· LGBTI Trans and Gender Training

On the 25^th April and 8^th June 40 Library staff and 4 council staff attended Trans and Gender Awareness Training. Trainers told their personal stories of transitioning to the female gender and de-mystified LGBTI terminology and the different gender identities that fall under it. Library staff gave very positive feedback on this training.

Library Staff also attended:

· Partnership Broker Training at the State Library of Victoria (SLV)

· Volunteer West Volunteer Management Conference

· Information and Communications Technologies meetings at the Geelong Library & Heritage Centre PLVN and FE Technologies RFID

3. City Plan

1.2 Community engagement and building - To actively engage with the community to capture diverse perspectives and opportunities to improve the quality of Council decisions on policies, services and programs. To strengthen the capacity of citizens and community groups to participate in community life by providing opportunities for individuals to acquire knowledge, confidence, skills and experience.

1.4 Partnerships - To work in partnership with residents, community groups and agencies to educate and enable the wider Wyndham community to make changes to their lifestyles for physical and mental health and wellbeing.

3.2 Customer Service – Our objective is to be a Council easy to do business with by gaining a better understanding of needs and expectations, delivering our service commitments while continually striving to improve our customer focused culture.

4. Wyndham 2040 Vision

· People and Community:
A diverse range of programs are offered to the community, enhancing their quality of life and building connections across different social and cultural networks. Wyndham Libraries offered activities to link in to Refugee week and IDAHOBIT in this quarter.

· Earning and Learning:
Wyndham Libraries provide opportunities for continuous lifelong learning and for improving residents’ employability through a range of learning programs, workshops and online resources. The newly installed tactile walls enhance the learning experience of children, particularly those with special needs.

· Leadership and Participation:
Libraries provide an opportunity to community members to volunteer and support youth programs, Home Library service and Family History working alongside Library staff. Recent delivery and participation in a Library STEM seminar by Wyndham Library staff.

5. Financial Implications

Library Services is currently on track to meet its 2015-16 operating budget.

The 2016-17 Public Libraries Funding Program from the State Government has provided $1,271,623 for the first year of funding as part of a four year funding agreement. This is a 5.8% increase on the previous year.

6. Social Implications

Public libraries are community hubs where people of different ages, cultures and backgrounds can meet in a safe environment that embraces diversity. Libraries support individual participation in social, cultural, learning and economic pursuits that improve the social and economic wellbeing of the community and build social capital.

Wyndham City Libraries play a crucial role in overcoming the “digital divide” as availability of computers and Internet facilitates full participation in contemporary life.

7. Community Consultation

· Community Languages Collections Consultation

68 individual responses were received on the preferred mix of community language materials at the JGLT. This six-month consultation with borrowers was undertaken to ascertain the community languages most in demand at Tarneit. The consultation period closed on 30 June. The most-requested languages were Punjabi, Gujarati, Malayalam and Tamil. New magazine subscriptions have been ordered for these four languages, and we will use the success of these magazines to guide future development of our holdings in the languages.

· Chinese Community Book Buy

On 19^th May at the Point Cook Library 30 members of the community participated in selecting relevant resources for the Chinese Community Language collection, with 100 books, and 40 DVDs and CDs purchased.

8. Communication Strategy

The Library Service works closely with Council’s Communications team to promote events and programs. Services and events are promoted within the libraries, on the Libraries website and Facebook page. For external communication we have a regular column in the Wyndham News and the bi-monthly What’s On at Wyndham City Libraries booklet. The Library Service also utilises digital screens at each library branch to deliver strategic messages about the service, events and cross directorate activities occurring in the community.

Contract Summary

Ordinary Council Meeting

Monday, 25 July 2016

File No: 25072016

Item No: 9.1

Infrastructure Contract Report Summary

In accordance with the Instrument of Delegation – Council to Chief Executive Officer (CEO) dated
24 June 2013 and Other Staff dated 4 July 2016, this report summarises the status of tenders and contracts awarded for the period 15 June to 11 July 2016.

TENDERS ADVERTISED

C1740/16 Alison Street Park Construction

General landscaping works to construct a new park. The works will include a design and construct irrigation system, supply and installation or construction of earthworks, drainage, paving, planting, furniture, playground equipment and a skate area.

C1795/16 Mossfiel Reserve Development Landscape & Sporting Ovals

The works include concept design, design development, contract documentation, tendering, contract administration and defect liability for the reserve landscape and sporting ovals.

C1787/16 Princes Highway Service Road Reconstruction

Reconstruction of Princes Highway Service Road between Old Geelong Rd and David Court, Werribee. The works include pavement and car park construction, underground drainage works, kerb and channel and associated nature strip works.

TENDERS UNDER EVALUATION

C1723/16 Crack Sealing of Road Pavements

Annual supply of crack sealing services. The locations of the works are throughout the Wyndham municipality.

C1756/16 Development of Master Plan for 1160 Sayers Rd, Tarneit and The Riverdale Major Town Centre

Seeking services to develop a Master Plan for the Council owned land at 1160 Sayers Road, Tarneit including the Riverdale Major Town Centre.

C1767/16 Chirnside Park Redevelopment

Demolition of the existing pavilion / facility located at Chirnside Park, Werribee and the construction of a new community and sporting facility, and associated site works and infrastructure.

C1775/16 Aqua pulse and Encore Solar PV System

Design, supply, installation, and commissioning of a Solar PV system at Aquapulse Aquatic Centre and Encore Events Centre (one building).

C1776/16 Provision of Cleaning Services to Wyndham City Council

General cleaning services for Council buildings and facilities, including Kindergartens, Community Centres, Maternal and Child Health Centres, Civic Centre Buildings, Libraries and Theatre.

C1777/16 Provision of Design & Consultancy Services for Enhanced Neighbourhood Hubs

Design and consultancy services for the refurbishment of existing community centres to reflect Wyndhams' Enhanced Neighbourhood Hubs vision.

C1793/16 Unnamed Laneway & Thompson Court Reconstruction Works

The works involves the excavation and construction of road pavement including asphalt paving, kerb and channel, line marking, concrete works, road drainage and associated nature-strip works.

C1794/16 Tarneit Road - Heaths Road to Hogans Road Northbound – Reconstruction

The works involve the excavation and construction of road pavement including asphalt paving, ex-situ foam bitumen stabilisation, kerb and channel, line marking, concrete path and associated nature strip works.

Q1752/16 Digital Signage for 80-82 Derrimut Road

Digital signage to be installed in the AquaPulse and Encore car park. The purpose of the signage is to inform gym members, Learn to Swim Parents and Event attendees of current or upcoming events that may cause increased traffic and to suggest 'best parking' locations during those events.

C1748/16 Mobile Security Patrols Services
Provision of night time mobile patrol service for seventeen Council buildings and multi-building facilities.

C1772/16 Specialised & General Cleaning Services

Appointment of suitably qualified and experienced service providers to provide Council with cleaning services including carpet and window cleaning as well as other general building cleaning services.

C1774/16 Bethany Road Reconstruction

The contract involves the excavation of road pavement including asphalt paving, kerb and channel, line marking, road drainage, concrete path, local area traffic management work and associated nature-strip works.

C1778/16 Supply of Electrical Services

Seeking the services of suitably qualified and experience organisations for the provision of ad hoc maintenance and repair, minor alterations and improvements to the electrical services in Council’s buildings and other facilities.

Q1745/16 Modular Office Building at Wyndham City Councils Depot

Design and construction of a modular office building at the Council's Depot, Old Geelong Road, Hoppers Crossing.

CONTRACTS AWARDED BY COUNCIL

Nil

CONTRACTS AWARDED UNDER DELEGATION

Chief Executive Officer

C1709/15 Online GPS Vehicle Management System awarded to SmarTrak Aust Pty Ltd for the sum of $653,675.00.00 (incl GST).

Supply of Online GPS Vehicle Management System to all Council vehicles to improve vehicle utilisation and support service planning and delivery.

C1745/16 Plant & Equipment Hire awarded to a Panel of Suppliers contract value, schedule of rates. Contract term is for 3 years with 2 x 1 year extension option.

To appoint a number of contractors to provide Council with plant and equipment on an “as needed” basis. The types of plant and equipment required include, backhoes, skid steer loaders, excavators, graders, rollers, ditch witch, reach mowers, street sweepers, mobile crane, pumps, scissor lift and post hole diggers.

Director

C1759/16 Design Services for The Mossfiel Reserve Sports Pavilion, Hoppers Crossing awarded to Terrence Carey Architects for the lump sum of $206,800.00 (incl GST).

Design of new sports pavilion, with all ancillary facilities, 100 car parks and landscaping.

Manager

C1783/16 Skid Steer Tracked Loader and Transport Trailer awarded to William Adams Pty Ltd for the sum of $187,759.00 (incl GST).

Supply and deliver of one new rubber tracked skid steer trainer to suit. The rubber track drive system is required for minimal ground disturbance for duties within the municipality.

C1784/16 16000kg Minimum GVM Tipping Truck Awarded to CMI Hino (A Division of CMV Truck & Bus) for the sum of $147,459.40 (incl GST).

Supply and delivery of one new 16,000kg minimum GVM tipping truck. The truck is be fitted with all relevant components to tow a plant transport trailer (ATM weight 9,000kg) fitted with air brakes and hydraulic ramps.

RECOMMENDATION:

That the Infrastructure Contract Summary Report be received and noted.

MOTION:

CRS John Gibbons / Peter Maynard

That the Infrastructure Contract Summary Report be received and noted.

(CARRIED)

QUESTIONS WITH NOTICE FROM Ordinary Meeting

PUBLIC GALLERY Monday 25 July 2016

10.1

Questions were received from Benny Goh.

Question:

1. The installation of phone tower at Featherbrook, Point Cook. The proposed phone tower is less than 40m away from my house and is literally just across the street in front of my house. Why did Council not consult with us? I did not receive anything.

2. Why Vodafone cannot install the tower away from residential area?

As we all know this is a new technology and we don’t know the impacts of this technology. Why have Council supported Vodafone to install at a location so close to residential area?

Answer:

1. Director City Operations, Stephen Thorpe, advised that this question will be taken on notice to obtain further details and a written response will be provided.

2. Telecommunication companies have different ways of providing services to their customers and Vodafone has obviously identified this as the way they need to provide telecommunications services in this area.

10.2

Questions were received from Dawei Liu.

Question:

1. Wyndham Council claimed that individual letters had been sent to residents who live close by, but I didn’t receive any of it. Can you please provide us the list of all the addresses for this? Can you provide the proof that the letters had been sent out?

2. Telstra can have all the telecommunication towers away from residential areas, yet have the best coverage in Point Cook. Why does Vodafone have to install a tower in the middle of the residential houses?

Answer:

CEO, Kelly Grigsby, advised that as per 10.1, the first question will be taken on notice.

In relation to the second question, the CEO referred to the response that was previously provided by Director City Operations in 10.1.

10.3

Questions were received from Paul Thomas.

Question:

1. What Environment impact assessment has been prepared for the proposed mobile phone tower on land to be leased at Featherbrook Reserve, 29-31 Windorah Drive. EIA for construction and ongoing operational and maintenance?

2. What other locations were considered for the proposed mobile tower and what document exists assessing the locations along with assessment and selection criteria?

Answer:

Director City Operations, Stephen Thorpe, advised that in the planning report that was submitted with the planning permit application, environmental considerations were included. The applicant also submitted an electromagnetic energy report. These environmental impacts were considered during the assessment of the application and it was subsequently decided that a planning permit would be issued. The planning permit has a condition that the applicant must submit a site environmental management plan prior to any works commencing.

10.4

Questions were received from Susan Sulay.

Question:

1. What Community Consultation has taken place?

2. What Planning process has been adhered to and where are the relevant documents?

Answer:

CEO, Kelly Grigsby, responded that as previously advised by Director City Operations, these questions would be taken on notice and a response provided once relevant information has been obtained.

10.5

Questions were received from Stephen Taylor.

Question:

1. Are the Councillors confident that they are able to make a balanced, well-informed decision on the basis of meeting the needs of the Wyndham community (whom they represent) without having all relevant information presented to all Councillors?

2. Can the Council be certain that it has reviewed all significant and relevant information to be able to reach a conclusion that the development is inappropriate and not in the best interests of the Wyndham community?

Answer:

The CEO, Kelly Grigsby, responded that, like other planning applications, this has been given considerable attention from our planning officers who are all well trained and educated around such matters.

Council is happy to provide a written response to the various elements listed within the question, but in the meantime, people should be assured that Council officers do consider all significant and relevant information when preparing their report for Council, including all associated recommendations.

10.6

Questions were received from Phil Shand.

Question:

1. How does a loss of 1/1000 of the Intensive Agricultural Precinct outweigh the immense social benefit for having a school that will have an active agricultural focus?

2. Why is the fact that there is a proposed PSP 1207 in Aviators Field, in close proximity to the proposed school, excluded from the Council Officer’s report?

Answer:

The CEO, Kelly Grigsby, stated that officers prepare their reports in accordance with the requirements of both the Victorian and Wyndham Planning Schemes. Further written advice can be provided to Mr Shand as required, but once again it is worth noting that Council officers do prepare comprehensive reports that take into account all relevant considerations.

10.7

Questions were received from Maria Cariesso.

Question:

The following questions were asked in relation to a Primary School, 855 Aviation Road, Werribee South.

1. The road is one way and very busy, no U-turns allowed, very dirty. Traffic flow?

2. Lighting and poor visibility, sewerage being unavailable, and fertiliser/chemicals used by farmers?

Answer:

The CEO, Kelly Grigsby, advised that information in relation to these issues has already been provided within the officer’s report. Further written advice will, however, be forwarded to Ms Cariesso in due course.

10.8

Questions were received from Greg Leaman.

Question:

1. Why is Point Cook Community Centre getting redeveloped now when it was built? I have heard its getting moved around to face the creek. Do any Councillors know what is really happening to it and why it is taking 11 months to do?

2. Where are all the Community Groups using Point Cook going to go seeing other Centres are full?

Answer:

1. Acting Director City Life, Rhonda Rathjen, advised that the Point Cook Community Learning Centre is being redeveloped to meet the changing and growing needs of the Point Cook community. The usage of the Centre has exceeded all expectations since opening in 2009 and usage needs have changed. The detailed design phase will be commencing in the near future to determine the final design in close consultation with the Community.

2. Rhonda advised that Council officers will be working closely with affected hirers of the Centre and, where possible, hirers will be moved into other facilities in the Point Cook or surrounding areas.

The CEO advised that contact will be made with Greg Leaman to follow up on any specific issue.

10.9	A question was received from Robert Szatkowski.
Question:	What plans does Council have to celebrate ’30 years as a City’?
Answer:	Acting Director City Life, Rhonda Rathjen, advised last year Wyndham staged a significant celebration for its 150^th year Anniversary. Whilst we don’t have plans to celebrate a 30 years city commemoration we do recognise the importance of reaching important milestones and this can be achieved through our libraries and community learning department developing an event that the community can participate in as well as content for the Wyndham history website.

10.10

Questions were received from William Strong.

Question:

1. Could Council please advise when and how the decision to demolish the wooden pavilion in Chirnside Park was made?

When the Planning Permit to redevelop the pavilion (WYP8743/15) was approved by Council at the January 27^th Ordinary Council Meeting, paragraph 19 (c) of the permit stated that “the timber grandstand is to be relocated and repaired, with associated documentation to be supplied to the Responsible Authority and to the satisfaction of the Responsible Authority.

2. What has changed since the January meeting, to allow it to be demolished?

Answer:

Director City Operations, Stephen Thorpe, responded that nothing has actually changed. Mr Strong correctly references the condition attached to the permit, that the contract for the demolition of the existing pavilion incorporates the relocation and repair of the timber grandstand.

Meeting Date	ORDINARY COUNCIL MEETING, 22 FEBRUARY 2016
Subject/File No	WYNDHAM ACTIVITY CENTRES STRATEGY 2016
Resolution:	That Council: 1. Adopt the attached Wyndham Activity Centres Strategy 2016 noting the recommended changes made to the draft Activity Centres Strategy June 2015 as identified in this report. 2. Defer consideration on options for the implementation of the Wyndham Activity Centres Strategy 2016 into the Wyndham Planning Scheme until it has had the opportunity to consider the outcomes of the Plan Melbourne Refresh process and Plan Melbourne 2016 in relation to Activity Centre Planning when it is released by the State Government.
Status:	The release of the Plan Melbourne Refresh final report by State Government is scheduled for mid 2016.
Responsible Officer:	Peter McKinnon, Acting Director City Economy, Innovation & Liveability

Meeting Date	ORDINARY COUNCIL MEETING, 27 JUNE 2016
Subject/File No	NOTICE OF MOTION 565 – RECRUIT SMARTER: A BETTER WAY TO DO BUSINESS
Resolution:	That Council: 1. Note the State Government’s establishment of its Recruit Smarter: A Better Way to Do Business pilot project focusing on improving diversity in recruitment practices in government; 2. Support Council’s involvement in this pilot project as indicated to the Municipal Association of Victoria’s Multicultural Advisory Committee; and 3. Further reports on the progress of the pilot project (whether or not Wyndham City is included in the pilot project) will be presented to Council as appropriate.
Status:	A decision on Wyndham’s acceptance in the Recruit Smarter pilot project through the Municipal Association of Victoria (MAV) is expected over the next few months.
Responsible Officer:	Theunis Mienie, Manager People & Capability, CEO’s Office.

PORTFOLIO COMMITTEES	COUNCILLOR PORTFOLIO HOLDER
1. Community Wellbeing	Cr Bob Fairclough
2. Cultural Diversity	Cr Gautam Gupta
3. Disability, Ageing and Inclusion	Cr Michele Wharrie
4. Economic Development	Cr Intaj Khan
5. Employment, Education and Training	Cr Heather Marcus
6. Environment and Sustainability	Cr Peter Gibbons
7. Housing	Cr John Gibbons
8. Services	Cr Adele Hegedich
9. Sport, Leisure and Open Space	Cr Peter Maynard
10. Transport	Cr Glenn Goodfellow
11. Youth	Cr Marie Brittan